Everything and anything as it relates to the Greater Hampton Roads HIV Health Services Planning Council! From forms, applications, connections and collections to presentations, reports, webinars and manuals, you'll find it here!



Fact Sheets & Manuals

Connections & Links

Let's Work: Developing Work Plans for Part A Planning Councils / Planning Bodies

Planning CHATT, January 2021

In this webinar, participants heard from Houston and Boston EMA representatives about their work plan development, implementation, and maintenance strategies.

Setting the Standard: A Comprehensive Overview of Service Standards for Part A Planning Councils/Planning Bodies

Planning CHATT, November 2020

Development of service standards in planning to help ensure quality care for people with HIV.

Training Guide for RWHAP Part A Planning Councils/Planning Bodies: A Member’s First Planning Cycle       

Planning CHATT, December 2018

The Training Guide is designed to help planning councils/planning bodies conduct orientation and ongoing training to prepare members to participate fully in RWHAP Part A planning and decision making.


El Manual del Consejo de Planificación

Planning CHATT, November 2018

El Manual fue diseñado para ayudar a los miembros del consejo de planificación del Programa Ryan White de VIH/SIDA Parte A, a entender las labores y el funcionamiento de los consejos de planificación.


Planning Council Primer

Planning CHATT, June 2018

The Primer is designed to help Ryan White HIV/AIDS Program Part A planning council members understand the roles and functioning of planning councils.


Compendium of Materials for Planning Council Support Staff

HRSA HIV/AIDS Bureau (HAB), February 2018

The Compendium is designed to help planning council support staff carry out their duties in supporting and facilitating the work of RWHAP Part A planning councils/planning bodies (PC/PBs). It provides tools and templates, model orientation and training materials and other time-saving resources, and offers tips and sound practices from planning councils/planning bodies across the nation.


Self-Assessment Module (SAM) Series

HRSA HIV/AIDS Bureau (HAB), January 2009

Workbooks for RWHAP planning bodies and other entities to self-assess their effectiveness.

Required Reports


Ryan White HIV/AIDS Program Services Report (RSR)

The RSR is a client-level data reporting requirement that monitors characteristics of Ryan White HIV/AIDS Program recipients, providers, and clients served. The RSR covers the full calendar year and are submitted online via the Electronic Handbook (EHB). All RSRs must be submitted by 6 pm ET on the last Monday in March.


Learn more about the RSR reporting requirements.


Review technical assistance resources available to support RSR reporting requirements.


AIDS Drug Assistance Program (ADAP) Data Report (ADR)

Ryan White HIV/AIDS Program Part B AIDS Drug Assistance Program (ADAP) recipients are required to report client-level data on individuals served, services being delivered, and costs associated with these services through the ADAP Data Report (ADR).


Learn more about the ADR reporting requirements.


Review technical assistance resources available to support ADR reporting requirements HRSA Exit Disclaimer


Dental Services Report (DSR)

The DSR is used by two programs under Ryan White HIV/AIDS Program Part F: the Dental Reimbursement Program (DRP) and the Community-Based Dental Partnership Program (CBDPP). The report collects data from accredited pre- and post-doctoral dental education programs and dental hygiene education programs regarding oral health services provided to people living with HIV.


The following are resources to support DSR reporting requirements:


2019 Cover Letter to Community-Based Dental Partnership Recipients (PDF - 18 KB)

2019 DSR Form (PDF - 408 KB)

2019 DSR Instructions (PDF - 285 KB)

2019 DSR Getting Started Guide (PDF - 29 KB)

2019 Database Utility Setup Instructions for Web Download (PDF - 106 KB)

2019 Dental Reimbursement Program Submission Steps (PDF - 24 KB)

2019 DSR Database Utility (ZIP - 178 MB)